Conventions and Conferences are often held at smaller venues such as hotel conference rooms, ballrooms, or smaller convention centers attached to hotels. Find out if you can ship to the event location and have your display system arrive a day before the set up date.

If your delivery date can be one day early, you will have a margin of safety.

Avoid, if you can, having your display arrive on the only set up day. (Most shipping companies can tell you the transit time by using your zip code and the destination zip code.) Whenever possible, allow for a margin of safety and ship to arrive the day before the set up day.