Tradeshow Display Shipping Tips

Shipping isn't magic. But there are a few tricks to keep in mind!

Shipping isnt magic. But there are a few tricks to keep in mind!

How you pack does matter. Choose a shipping containerthat will securely and safely pack all the component pieces. It needs to be strong enogh to protect and large enough to leave space for adaquate cushioning. Don't skimp on the packing material as you want to avoid shifting. Remember: if it can shake, it can break.

How you unpack does matter. The shipping container was either designed for the item, or chosen because it securely and safely packaged all the component pieces. Take the time to note how the container is packed before you start to remove what is in it. Re-pack the system the same way. And remember: if it can shake, it can break.

Don't wait until the last minute to decide how and when you are going to ship your display to the show. Holidays, weekends, weather...so many variables need to be considered. Allow 4 business days for ground shipping service.

Consider purchasing a separate container for the graphics - a sturdy tote with handles, or a second shipping container - and ship the display graphics in their own container. Packing separate display graphics in with the exhibit system might not be a good idea. The weight of the frame, or corners of the display, etc, could damage your graphics. (The hanging mural panels for a popup display replace the fabric panels, so they ship in the same safe and secure place in the shipping case. And some displays are designed so the graphics can ship with them. Just make sure FIRST before you ship.)

Take care when addressing the package. Print clearly. Check spelling. Double check for accuracy. Postal codes, name and phone number of the receiver (contact person), as well as complete physical street address are required. Do not try to ship to an APO/FPO address.

Place shipping information, including return labels, inside the container(s). Labels can peel or fall off, and documents misplaced. If your information is also inside the conatiner, your shipment can still find its way.

Know the tracking number. Shipping documents are all numbered with what is called a Tracking Number. Each document has its own number. This number becomes the locating (tracking) number for the shipment. To find where a shipment is during delivery, you must have the Tracking Number. That's why you keep the top copy of the shipping documents. (Well, it's one of the reasons!)

Can you wait for ground service or are you in a hurry? Express shipping is costly. If the display is delivered to you first, will you take the display to the show in a vehicle or will you check it as extra baggage on your flight or will you forward it to the tradeshow? Is the show within the 48 contiguous states or will it need to be air freighted? Ask the questions to know the answers. Be mindful of time for expedited shipping is costly.

Basically there are two places to ship your exhibit display system to:

Ship the exhibit display directly to the warehouse, in advance of the show.

2.2 kg = 1 lb
Multiply weight in kilograms (kg) by 2.2 to convert to pounds (lb).
Divide weight in pounds (lb) by 2.2 to convert kilograms (kg).

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